UDA Special General Meeting
Urban Design Association NSW (INC2200625)
Notice of Special General Meeting
Notice is given that a Special General Meeting of the members of Urban Design Association NSW was held online via Teams on Tuesday 26 March 2024 at 6pm.
The purpose of the meeting was to receive a financial report for 2023, explain the 2024 governance calendar, and consider special resolutions to increase the size of the committee from 7 to 9 people and to allow the committee membership composition to be staggered over a 2 year period.
The meeting voted to change the following special resolutions concerning the UDA constitution:
That Section 14 Part (2) be changed to “The total number of committee members is to be 9”. (Passed unanimously).
That Section 14 Part (6) be changed to “Each member of the committee is, subject to this constitution, to hold office until immediately before the election of committee members at the second annual general meeting next following the date of the member’s election, and is eligible for re-election.” (Passed unanimously).
Note: These are proposed as special resolutions and must be passed by three quarters of the members who are present at the meeting and entitled to vote on the resolution, and who do vote, in accordance with section 39 of the Associations Incorporation Act 2009 (NSW).
A message from the committee explaining the proposed change
The Committee sought this change to establish a resilient committee system and re-set the governance calendar to the financial year.
In 2022, the UDA Constitution was created on the incorporated association template from Fair Trading NSW.
The UDA Committee became aware that as a fully volunteer organisation without paid staff, a slightly larger committee could share the load and widen the groups’ skills. Also, we now appreciate why similar membership organizations like PIA have staggered committee members’ terms. Having overlapping terms ensures knowledge can be passed to new Committee members from existing Committee members. This will assist with organisational continuity.
Next steps
Two new committee positions will be created. At the 2024 AGM, three new committee members (two new + one replacement for Philip Graus who has retired) will be voted in to join the existing 6 committee members (Tanya, Diana, Deena, Gabriela, Frankie, Jared), creating a total of 9 committee members. In 2025, the term of the original 6 committee members will expire, and nominations will be called for those positions. The UDA will have established a pattern of providing continuity while still electing new committee members every year.